Free invoice OCR and data extraction

Upload an invoice and extract the supplier, dates, tax, totals and line items as structured data, free. It reads PDF invoices, scans and photos, from any vendor and in any layout, with no template to set up and no account needed.

Upload your invoiceDrop your invoice hereTake a photo or pick a PDF, up to 10 MBPDF, scan or phone photo, up to 10 MB

Free
No sign-up, no card
Download as Excel, CSV or JSON

We keep the first page and the result for 7 days to run and improve this tool, then delete them. The rest of your file is not stored. Privacy policy

Sample tax invoice from Harbour Tools Ltd — Sample. Every value is invented.

Any layout, no template
It works out the fields from the page itself, so there's nothing to set up.
Scans and phone photos
Digital PDFs, scanned pages and photos all go through the same way.
Structured, not just text
Named fields and table rows you can download as Excel, CSV or JSON, not a wall of OCR text.
An API when you need it
The same data from your own code, as the sample call further down shows.

What the free invoice extractor reads

Plain OCR gives you the text of an invoice. Invoice extraction gives you what the text means: which number is the invoice number, which date is the due date, and which rows are line items. The result comes back as named fields and a line item table.

Header: invoice number, invoice date, due date and purchase order number.
Parties: supplier and customer names, addresses and tax numbers.
Line items: description, quantity, unit price and amount.
Totals: subtotal, tax, discount, shipping and amount due.
Payment: bank details, payment terms and currency.

Invoice names and tax IDs by region

Tax rules shape what an invoice prints. These are the regional invoice types people look for, and the tax details each one carries.

Invoice types and the tax details on them

Region	Invoice type	Tax details printed
Pakistan	Sales tax invoice	NTN, STRN, sales tax amount
India	GST invoice, tax invoice, e-invoice	GSTIN, HSN or SAC code, CGST, SGST, IGST, IRN
UAE, Gulf	Tax invoice, VAT invoice	TRN, VAT amount
Saudi Arabia	ZATCA e-invoice, tax invoice	VAT number, QR code
United Kingdom, Ireland	VAT invoice	VAT registration number, VAT rate
European Union	Rechnung, facture, factura, fattura	VAT ID, reverse charge notes
United States, Canada	Invoice, bill, vendor invoice	Sales tax, GST or HST, EIN where printed
Australia, New Zealand	Tax invoice	ABN or NZBN, GST
Mexico, Brazil	CFDI factura, Nota Fiscal (NF-e)	RFC, CNPJ, tax totals

Types of invoice you can upload

Supplier invoices, vendor bills and service invoices.
Proforma invoices, credit notes and debit notes.
Commercial invoices for shipments, and freight invoices.
Recurring invoices such as subscriptions and rent.
Scans, photos and PDFs, including invoices with several tax rates.

From one invoice to accounts payable

One free try shows you what comes out. At volume, the same vendor's layout comes back month after month, and that's where an account pays off: docRefinery remembers each vendor layout, flags low-confidence values for a person, and sends clean data on through the API or a CSV export. The invoice field list covers all 62 fields, and accounts payable covers the workflow.

Sample API call

This is how the same invoice looks from your own code. wf_demo_invoice is a dummy workflow id and every value below is invented, so the call won't run as written. A real run reads every page and adds a confidence score and page position to each field.

Run a workflow, then read the result

curl -X POST "$DOCREFINERY_API/v1/workflows/wf_demo_invoice/run" \
  -H "Authorization: Bearer $DOCREFINERY_API_KEY" \
  -F "[email protected]"

# Take trace_id from the answer, then poll until status is "fulfilled"
curl "$DOCREFINERY_API/v1/runway/9f1c0a7e" \
  -H "Authorization: Bearer $DOCREFINERY_API_KEY"

Response (invented values)

{
  "trace_id": "9f1c0a7e",
  "status": "fulfilled",
  "document_type": "invoice",
  "result": {
    "fields": [
      {
        "key": "invoice_id",
        "alias": "Invoice ID",
        "text": "INV-2041",
        "field_confidence": 0.99,
        "location": { "page": 1, "bbox": [0.08, 0.12, 0.46, 0.14] }
      },
      {
        "key": "invoice_date",
        "alias": "Invoice Date",
        "text": "2026-10-14",
        "field_confidence": 0.98,
        "location": { "page": 1, "bbox": [0.08, 0.17, 0.46, 0.19] }
      },
      {
        "key": "due_date",
        "alias": "Due Date",
        "text": "2026-11-13",
        "field_confidence": 0.97,
        "location": { "page": 1, "bbox": [0.08, 0.22, 0.46, 0.24] }
      },
      {
        "key": "line_items",
        "alias": "Line Items",
        "table": [
          [
            { "key": "item", "alias": "Item", "text": "Claw hammer" },
            { "key": "qty", "alias": "Qty", "text": "2" },
            { "key": "unit", "alias": "Unit", "text": "15.00" },
            { "key": "amount", "alias": "Amount", "text": "30.00" }
          ]
        ]
      }
    ],
    "extraction_approval": "auto",
    "low_confidence_fields": []
  }
}

Make it run on your own invoice

Create a free account.
Upload one sample under Workflows, keep the fields you want and save. That gives you a real workflow id.
Create an API key under Settings. Keys are switched on per account, so ask us if you don't see the option.
Set DOCREFINERY_API and DOCREFINERY_API_KEY as in the quickstart, and swap in your id.

Free try or free account?

Free try and free account, compared

Feature	Free try	Free account
Pages read	Page 1	Every page
Allowance	5 tries a day	100 pages a month
File size	Up to 10 MB	Up to 100 MB
How it reads	Finds the fields on the page	Built-in invoice fields, or your own workflow
Checking	Compare with your page	Confidence scores and page citations
Output	Fields on screen, download as Excel, CSV or JSON	Excel, CSV and JSON for every page, and API keys on request

Create a free account

Common questions

Is there a free invoice OCR tool with no signup?

Yes, this one. You get 5 free tries a day with no account or card, and each one extracts the first page of an invoice as structured fields and line items.

Can it extract line items from an invoice?

Yes. Line items come back as a table of rows and columns, such as description, quantity, unit price and amount. Line items that continue past page 1 need a free account, which reads every page.

Can it read GST and VAT invoices?

Yes. Tax numbers and amounts such as GSTIN, CGST, SGST, TRN and VAT registration numbers come back as fields when the invoice prints them. Always check tax figures before you file.

Can I export invoice data to Excel or JSON?

Yes. Use Download after a free try to save the invoice as Excel (.xlsx), CSV or JSON, with line items on their own sheet. A free account reads every page, up to 100 pages a month, and adds the API. See invoice to Excel.

Try it on your own invoice.

Free, with no sign-up and no card.